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Title
Text copied to clipboard!Records Coordinator
Description
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We are looking for a Records Coordinator to join our team and ensure the efficient management, organization, and maintenance of company records and documentation. In this role, you will play a critical part in maintaining the integrity, accessibility, and security of our records, both physical and digital. The ideal candidate will have a keen eye for detail, strong organizational skills, and a thorough understanding of records management principles. As a Records Coordinator, you will collaborate with various departments to ensure compliance with legal and regulatory requirements, as well as company policies. You will also be responsible for implementing and maintaining records management systems, training staff on proper record-keeping practices, and assisting in audits or investigations that require access to company records. This position requires a proactive individual who can handle sensitive information with discretion and professionalism. If you are passionate about organization, data accuracy, and contributing to the smooth operation of a company, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Organize and maintain physical and digital records in an efficient manner.
- Ensure compliance with legal, regulatory, and company policies regarding records management.
- Develop and implement records management systems and procedures.
- Assist in audits, investigations, or legal proceedings requiring access to records.
- Train staff on proper record-keeping practices and procedures.
- Monitor and manage the lifecycle of records, including archiving and disposal.
- Ensure the security and confidentiality of sensitive information.
- Collaborate with various departments to address records-related needs and issues.
Requirements
Text copied to clipboard!- Bachelor's degree in information management, business administration, or a related field.
- Proven experience in records management or a similar role.
- Strong organizational and time-management skills.
- Proficiency in records management software and Microsoft Office Suite.
- Excellent attention to detail and accuracy.
- Knowledge of legal and regulatory requirements for records management.
- Ability to handle sensitive information with discretion and professionalism.
- Strong communication and interpersonal skills.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with records management systems?
- How do you ensure the confidentiality and security of sensitive records?
- What steps do you take to maintain compliance with legal and regulatory requirements?
- Can you provide an example of a time you organized a large volume of records?
- How do you handle competing priorities and deadlines in your work?
- Have you ever trained staff on records management practices? If so, how did you approach it?
- What strategies do you use to ensure the accuracy and integrity of records?
- How do you stay updated on changes in records management regulations?
