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Title
Text copied to clipboard!Records Coordinator
Description
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We are looking for a detail-oriented and organized Records Coordinator to join our team. The Records Coordinator will be responsible for managing, organizing, and maintaining accurate and up-to-date records and documentation within our organization. This role is crucial in ensuring compliance with internal policies, industry standards, and legal regulations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
The Records Coordinator will oversee the lifecycle of records, from creation and classification to storage, retrieval, and eventual disposal or archival. They will collaborate closely with various departments to ensure that records management practices are consistently applied and that all documentation is easily accessible when needed. Additionally, the Records Coordinator will be responsible for developing and implementing records management policies and procedures, training staff on proper records handling, and conducting regular audits to ensure compliance.
In this role, the Records Coordinator will also be expected to stay current with industry best practices and regulatory changes related to records management. They will proactively identify opportunities for process improvements and implement solutions to enhance efficiency and accuracy in records management. The successful candidate will demonstrate strong communication skills, both written and verbal, and the ability to work effectively with colleagues at all levels of the organization.
The Records Coordinator will also manage electronic records management systems, ensuring data integrity, security, and accessibility. They will be responsible for troubleshooting system issues, coordinating with IT support as needed, and providing user training and support. Additionally, the Records Coordinator will maintain accurate records inventories, track retention schedules, and coordinate the secure destruction or archival of records in accordance with established guidelines.
This position requires a high level of professionalism, reliability, and the ability to manage multiple tasks simultaneously. The Records Coordinator must be proactive, adaptable, and capable of working independently as well as collaboratively within a team environment. They will be expected to maintain confidentiality and demonstrate sound judgment in handling sensitive information.
The ideal candidate will have previous experience in records management, document control, or a related administrative role. Familiarity with records management software and electronic document management systems is highly desirable. Certification in records management or related fields is a plus but not required.
If you are passionate about organization, accuracy, and compliance, and you thrive in a structured and detail-oriented environment, we encourage you to apply for the Records Coordinator position. Join our team and play a vital role in maintaining the integrity and accessibility of our organization's critical records and documentation.
Responsibilities
Text copied to clipboard!- Maintain and organize accurate records and documentation according to established policies and procedures.
- Develop and implement records management policies and procedures to ensure compliance.
- Coordinate the storage, retrieval, and disposal of records in accordance with retention schedules.
- Conduct regular audits of records management practices to ensure accuracy and compliance.
- Provide training and support to staff on proper records handling and management.
- Manage electronic records management systems, ensuring data integrity and security.
- Collaborate with various departments to ensure consistent application of records management practices.
- Stay current with industry best practices and regulatory changes related to records management.
Requirements
Text copied to clipboard!- Proven experience in records management, document control, or related administrative role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Proficiency with electronic records management systems and document management software.
- Ability to work independently and collaboratively within a team environment.
- Knowledge of records retention schedules and regulatory compliance requirements.
- Certification in records management or related field preferred but not required.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience managing organizational records?
- How do you ensure compliance with records retention schedules and regulatory requirements?
- What strategies do you use to maintain accuracy and organization in records management?
- Have you ever implemented a new records management system or process? If so, describe the experience.
- How do you handle sensitive or confidential information in your role?
